Administrative Roles


Receptionist

Location: Cabanillas & Associates, P.C. - Brentwood, New York

Description: We are seeking a self-motivated, articulate, and friendly individual to serve as the front desk receptionist at our Brentwood (Long Island) office location. This person should have experience in customer service and an attention to detail while balancing a sense of urgency. This is a full-time position. 

Responsibilities Include: 

  • Answer incoming calls and review voicemails
  • Follow phone scripts
  • Ensure lobby is presentable
  • Direct and transfer clients to correct staff members
  • Schedule and confirm client appointments
  • Provide & assist clients with intake forms
  • Communicate clients arrival to proper parties
  • Review and scan documents
  • Receive payments and provide clients with receipt
  • Schedule financial meetings with clients
  • Open and process new retainers
  • Review case details and court minutes from various court websites
  • Communicate urgent matters efficiently with team members via phone and email
  • Track packages and mail
  • Complete and deliver daily reports to Supervisor

Requirements: 

  • The ideal candidate is energetic, flexible, professional, self-motivated, articulate, has experience in customer service, has attention to detail while balancing a sense of urgency and has experience working in a law firm environment.
  • A minimum of one year of administrative support experience.
  • High School diploma or GED.

Required Languages: English & Spanish (Proficiency in Spanish is a must.)


Administrative Assistant (2)

Locations:

Description: We are seeking two highly-motivated, bilingual Administrative Assistants. One position is for our White Plains (NY) office and one is for our Bronx (NY) office. Both positions are full-time positions. 

Responsibilities: 

  • Answer in-coming calls/review voicemails.

  • Follow phone scripts.

  • Make sure lobby is presentable.

  • Direct and transfer clients to correct staff member.

  • Schedule and confirm client appointments.

  • Provide & assist clients with intake forms.

  • Communicate clients arrival to proper parties.

  • Review and scan documents.

  • Receive payments & provide clients with receipt.

  • Schedule financial meetings with clients.

  • Open and process new retainers.

  • Review case details and court minutes from various court websites.

  • Email team with urgent matters.

  • Track packages & mail.

  • Complete and deliver daily reports to Supervisor.

Requirements:

  • The ideal candidate is energetic, flexible, professional, self-motivated, articulate, has experience in customer service, has attention to detail while balancing a sense of urgency and has experience working in a law firm environment.

  • Must have excellent writing and communication skills, ability to prioritize and work under a tight schedule, ability to multi-task, in-depth knowledge of legal terminology and principles, and the ability to analyze legal documents for accuracy.

  • Must have excellent phone manners and written and verbal communication skills. 

  • High School diploma or GED required; Associate’s/Bachelor’s degree a plus.

  • Must be proficient in MS Word, MS Outlook and Excel.

Required Languages: English & Spanish (Proficiency in Spanish is a must.)


To Apply: 

To apply for this position, we invite you to email us at careers@cabanillaslaw.com with "ATTN: Wendy M. Weathers, Esq." in the subject line. 

Please be sure to include your resume, a short cover letter explaining why you're interested and why you think you'd be the best person for the position.